Time and Location:

7pm ET Virtual Meeting https://meet.google.com/ica-fdvh-jje

Call to Order:

Meeting called to order by (NAME HERE) at (TIME HERE).

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.   The cut-off time for addition to or revision of a Consent Agenda motion is 48 hours prior to the meeting. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Kickstarter Liability Retirement (Jonathan White)

Issue:  We have a remaining Kickstarter liability on the books from when the organization was formed.  We have given ample time and notice to those that had a class pass or membership due to them from their Kickstarter contribution.  Multiple efforts have been made to contact all those with outstanding liabilities.  There is one person left who has responded and wants to take classes.

Solution:  All outstanding Kickstarter liabilities are retired and the one remaining person is given their credit to use towards classes or membership, but it is not longer discretely tracked.

Relevance to Tax Exempt Status:  None

Motion:  Move to void all remaining Kickstarter liabilities. A credit of $220 is available to one person until 12/31/23.

CA2: Form 990 Approval (John Dubelko)

Issue:  Makersmiths 990 Tax Form is due

Solution:  Each year, non profits must submit to the IRS a Form 990 "Return of Organization Exempt from Income Tax."  Board to review and approve draft 990 as posted on Slack by Treasurer John Dubelko 

Relevance to Tax Exempt Status:  Required form

Motion:  Move to approve the 990 as posted on Slack

CA3: Appointment of Purcellville Site Manager (C. Adam "Squirrl" McClintock)

Issue:  Purcellville needs a replacement Site Manager.

Solution:  Dave Painter currently performs most of the duties of Purcellville Site Manager already. Appointment will just make the position official.

Relevance to Tax Exempt Status:  None

Motion:  Move to appoint Dave Painter as Purcellville Site Manager and by extension the Purcellville Committee Chair and remove Tom Hill as Purcellville Committee Chair.

Approval of Prior Minutes

INSERT LINK TO PRIOR MINUTES HERE

Vote:

Officer Reports

Chairperson:

INSERT REPORT HERE

Secretary:

Election Update

Nominees for the two open board positions are included here, all received by the announced deadline of 4/18/2023.

Treasurer:

INSERT REPORT HERE

Committee Reports:

Marketing Committee (Jason Gilligan)

Website Committee (Maggie Toth)

Leesburg Facility Committee (Jessee Maloney)

Purcellville Facility Committee (Tom Hill)

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Melissa Kowalski)

IT Committee (Scott Silvers)

Custom Frame Shop Committee (Open)

Maintenance Committee (Dave Painter)

STEM Committee (Diane Painter)

Unfinished Business

OB1: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

New Business

NB1: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

NB2: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

NB3: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Open Discussion

Adjournment

Meeting adjourned by NAME at TIME