Time and Location:

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November 16th at 7:00PM - Virtual Meeting on Google Meet

Call to Order:

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Meeting called to order by (NAME HERE) at (TIME HERE).

Consent Agenda

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Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.   The cut-off time for addition to or revision of a Consent Agenda motion is 48 hours prior to the meeting. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Approve List of Stewards (John Dubelko)

Issue: The stewards need to be identified by the board of directors according to the new By-laws  4.11.3

Solution: Accept the attached list of stewards.

Relevance to Tax Exempt Status: None

Motion: Move to approve the following list of members as tool stewards:

CA2: Honorarium for James Waldron and Skip Smith (user-eefcb)

Issue: There is a fair amount of prep work required for the workshops offered and the paperwork (email and Slack) time requirements as folks fail to show and want make-ups or want to move to another time/date is 'significantly' more burdensome that expected. There is also significant time for proficiency sign-off's, 'observation of first projects' as required by the Board, and regular response to operational questions.

Solution: James Waldron and Skip Smith request the board approve a 50/50 split of workshop fees (after expenses)

Relevance to Tax Exempt Status: None

Motion: Move to approve an honorarium 50/50 split of workshop fees (after expenses) for James Waldron and Skip Smith.

CA3: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Approval of Prior Minutes

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INSERT LINK TO PRIOR MINUTES HERE

user-eefcb Motion to correct the prior meeting minutes to clarify the work that the Leesburg Electrical Committee would perform (italics is the addition): Jim Waldron move to amend the motion to create at Leesburg Electrical Committee, Jim Waldron to chair, to report to the Board by November 11th with an estimate for the work as per the Slack proposal.

Vote:

Officer Reports

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Chairperson:

INSERT REPORT HERE

Secretary:

INSERT REPORT HERE

Treasurer:

Committee Reports:

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Membership Committee (Scott Newman)

Marketing Committee (Chuck Whitacre)

Website Committee (Jessee Maloney)

Leesburg Facility Committee (Jessee Maloney)

Purcellville Facility Committee (Tom Hill)

Scheduling Committee (John Dubelko)

Newsletter Committee (Melissa Kowalski)

IT Committee (Michael James)

Video Committee (Squirrl McClintock)

Custom Frame Shop Committee (Teresia Scott)

Special Projects Committee (OPEN)

Radio Club Committee (Allon Stern)

Unfinished Business

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OB1: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

New Business

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NB1: Renewal of Purcellville Lease (user-eefcb)

Issue: Renewal of Purcellville Lease. The town of Purcellville has been somewhat less than responsive to our requests for phone calls, messages, and meetings necessary for the renewal of our Lease for the MS-P facility.

Solution: Revise the existing Lease (removing those parts we no longer desire that were part of the initial term - i.e. work on and capital investment in the building, term of agreement, other items), execute the lease and send it to the town of Purcellville for their signature. Said least to renew at the existing rate.

Relevance to Tax Exempt Status: None

Motion: Move that the Board revise our existing Lease, execute that document and send to the town of Purcellville for their execution. Lease to be renewed at the existing rate. This revised document to be sent to Purcellville before the end of the year.

NB2: Approval of Leesburg Electrical Work (user-eefcb)

Issue: Resolve some of the electrical issues for the wood and metal shop as per the slack proposal charged to the Leesburg Electrical Committee created at the 10/27 Board meeting.

Solution: Estimate for work was posted ahead of schedule in Slack on November 2nd. NOTE: This estimate does not encompass the entire Leesburg Electrical Requests. This estimate only addresses those items as designated to the committee. Other Electrical work to follow and/or be budgeted for next year. Delivery of the estimate ends this committee's obligation.

Relevance to Tax Exempt Status: None

Motion: Move that the Board approve $3,500.00 for the work outlined in estimate 876964 from CS Contracting and Electrical LLC.

NB3: Budget for Machine Access Control Boxes (user-eefcb)

Issue: Budget Needed for Machine Access Boxes following successful beta. Will be fitted to the following 22 machinery items;

• Leesburg: Table Saw, Planer, Jointer, Miter, Laser, UV Printer, Big Red, Tormach.
• Purcellville: Big sander, Planer, Jointer, Table saw, EBF, Miter Saw, Lathe, Gorton, Surface Grinder, Mig1, Mig2, Mig Hobart (110V), Tig, Plasma cutter.

Solution: Approve a budget request of $3,900.00 to complete the machine access controls project.  Budget includes necessary development hardware (iPhone and iMac ($450 used refurbished units).  Projected completion (installed and working) by the end of May 2022.
Note: For some few machines (i.e. Laser and UV printer are examples) the difference between 'On' current and 'Printing or Cutting' current is not enough to automatically shut off the machine based on low current consumption (machine not in use). These machines will have to be turned off by the application (this was already a feature of the prototype and demo).

Relevance to Tax Exempt Status: None

Motion: Move that the Board approve $3,900.00 to complete the machine access controls project.

NB4: Dust Collector Repairs/Improvements in Leesburg (Michael DeWan)

Issue: Some reconfiguration of the dust collection piping in the Leesburg woodshop will be necessary when the larger collector is installed.
Solution: Split the existing piping into 2 separate runs using the existing piping to the extent possible and installing piping to two ports on the new collector. The new connections will require some additional PVC tubing, clamps, and elbows.
Relevance to our Tax Exempt Status: None
Motion: Move to approve the purchase of PVC tubing, clamps, and elbows in the amount of $150.

Open Discussion

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- Frame Shop Discussion

Adjournment

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Meeting adjourned by NAME at TIME