Time and Location:

November 30, 2020 7:00PM at Virtual COVID-19 Meeting

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Description (user-eefcb)

Problem: Re-prioritization and instructions for the Prioritized Road Map

Solution: Board to designate a small committee (3 persons?), made up of members of the board, to work with facility managers and room/shop/tool stewards as needed, to re-prioritize the tasks on the Prioritized Road Map (https://drive.google.com/drive/folders/0AK8nCnMGgODfUk9PVA) and, once the prioritization is complete, prepare (or have prepared) instructions (to make shovel ready) the highest priority items such that any member who believes they have the requisite skills could execute the task.

Relevance to our tax exempt status: None

Motion: I move the board appoint a committee as outlined above.

CA2 Description (John Dubelko )

Problem: Jason Hill would like to renew his complimentary membership for three more months.  He writes “I would like to think I've been a fairly solid volunteer this last year with the assist of the blacksmith area, to all day clean-ups (including my wife), dedicating many hours of rebuilding laptops for the fundraising auction.  Additionally,  I was able to secure the pug-mill donation and yes, I would like to begin teaching ceramics classes, though I would like to teach them remotely to get more participation, but I don't know where/how to start with a remote workshop.”

Solution: Renew Jason Hill’s complimentary membership

Relevance to our tax exempt status: None

Motion: Renew Jason Hill’s complimentary membership

CA3 Description (John Dubelko )

Problem: Christian Bongard would like to move up to full membership. He writes:

“Dear Makersmith Board,For several years I was truly in love with our libraries’ makerspace.  I loved trying out new tools and equipment to make a few things for myself and gifts.  I became such a regular that they used my materials for teaching others and I often trained new users more often than the librarians. As I was making more and more we bought our own glowforge, and when I wanted to make a larger project my librarian pointed me in your direction.  I went ahead and joined and was very excited to have a new space with more tools and equipment and a like-minded community.  Even with unlimited funds (which I don’t have), I live in a small townhouse so this shared workspace provides even more value.  Everything was set for being a long-term member, and then COVID hit. My wife and I were very wary of any shared spaces and after we saw that COVID wasn’t going to end anytime soon we decided to pause our account.  While under lockdown to stave off cabin fever we started an Etsy page. Yet again another larger project came up and we came back to Makersmith to fulfill it. My wife and I were impressed with the social distancing measures that have been implemented and felt comfortable rejoining. My wife and I would like to both join and support the organization.  We look forward to helping the organization grow and maintain the spaces.  There are few friends who are interested in joining and will bring them over as guests soon.  As my wife and I get better at making lake maps we would consider sharing that knowledge in a class.As for tools and machinery we are most likely to use regularly

1. Laser engraver
2. CNC machine for lake projects
3. Custom framing when that is available ”

Solution: Upgrade Christian Bongard to full membership 

Relevance to our tax exempt status: None

Motion: Upgrade Christian Bongard to full membership 

Prior minutes

2020-10-28 Meeting of the Board of the Directors - Agenda/Minutes (CLOSED)

Officer Reports:

Chairman 

Secretary 

Treasurer

Financial Statement

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson Jessee Maloney)

There are currently no meetings of the New Member Orientation Committee due to most previous members of the committee not being active. I will put a call out for help, as it would be great for someone to look over any changes I've made to the slides and take on last minute orientations when needed.

• As of right now, I (Jessee) am doing 2-3 New Member Orientations a month. After testing out different times and days, I have settled on every other Monday at 6:30pm, starting tonight (11/30).
• I am always open for last minute ones as long as they don't interfere with our MS virtual cosplay/game night or Girl Scout meetings.
• The slides I'm using are updated every first Wednesday of the month after Member Meetings. I take notes during the meeting, and then go over board meeting minutes to add any new rules/regulations/numbers/etc. This past month I also added photos of board members, treasurers and John. That way new members can quickly know who is who. You can see the current slides I use here: https://docs.google.com/presentation/d/1r2QDIjp1rCx3Ahh0KA1uOAxaKDNyGVkGn0RkQ3ps–c/edit?usp=sharing
• The only thing I'm missing is the budget, but for now I just explain we are doing well for the times we are in.
• I'm also thinking a video tour of each location would be beneficial and helpful to new members. I put together a bunch of photos and a map, but its a bit tricky to explain where everything is still, especially with Purcellville. 

Website Committee (Chairperson Jessee Maloney)

• Just like with the New Member Orientation committee, this is currently just me (Jessee). Maggie and Zach have both been unavailable.  These are hard times, so I decided not to ask anything more of them, I hope that is ok with the board? I feel like right now instead of asking volunteers "Why aren't you getting this done?", we should be asking "How can I help you during these tough times?" I think we'd have better responses and fewer people walking away from duties. I personally have wanted to walk away some days, but love this organization too much to do so. I also had a new member show interest in helping with the back end code on the site, so we are setting up a Google Meet to chat about it in depth.
• I've done two sweeps across all pages and removed anything mentioning open houses
• I added the New Member Orientation slides to the members only section.
• I am also currently formatting the fantastic information pages Diane made to fit in our "About Us" page. I personally believe we should also print a few out as press kits in case we need any asap, so I'll be contacting her soon about formatting it all for print as well. It should go live soon, I am just busy with Black Friday and Cyber Monday shipping and my kid is failing math so I'm learning common core math as well.
• I will be adding the same board/president/etc photos I added to the NMO slides to the members only section, as well as covid rules to help new members access this info fast. Anything else I should add for them?

Membership Committee (ChairpersonMark R Millsap)

Social Outreach Committee:  (Chairperson Jessee Maloney)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill)

Scheduling Committee (Chairperson Diane DeMott Painter)

Special Projects Committee (Chairperson Mike Werling)

• Nothing to report.  No activities scheduled due to COVID.

Welding Committee (Chairperson Arthur 'Skip' Smith)

Newsletter Committee (Chairperson Erin Werling)

IT Committee (Chairperson Michael James)

Video Committee (Chairperson Adam "Squirrl" McClintock)

Environmental and Safety Committee (Chairperson David Lang)

Custom Frame Shop Committee (Chairperson Anthony Lesink)

Radio Club Committee (Chairperson Allon Stern )

Old Business:

OB1 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

NB1 Description (James Waldron )

Problem:  Lack of machine tools for drawing out in the Blacksmith Shop.  I propose a Pneumatic Power Hammer for the Blacksmith Area.  To facilitate drawing out of metal and provide an attractive tool for Members and Workshops.  Blacksmithing has proven to be very popular workshops and I believe that this addition will only enhance the draw.  I will commit to offering workshops in the spring or as soon as the corona vaccine is available to me.  These workshops have been an excellent source of workshop capital (applied to repayment of the Blacksmith Area obligation and support the class budget).

Solution: Authorize $700.00 for construction of a pneumatic power hammer.  Will use compressed air from the compressor currently existing in the lower building (power line (depending on location) and/or air line will need to be extended).  Design for a 14Kg power hammer, modified slightly for a slightly larger throat area for larger pieces.  (We have some offers of financial donation support which will be solicited and used first, but want to be sure adequate funding is available to complete the project in rapid order.)  Tooling (anvils and strikers) will be fabricated as needed in the Welding shop.

Relevance to our tax exempt status: None

Proposed Motion: I move that $700.00 be allocated for construction of a pneumatic power hammer.

NB2 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: