Time and Location:

April 24, 2019 at 7:00PM at 106 Royal Street NE, Leesburg, VA

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Associates to Full Members Requests (Mark R Millsap)

Problem:  Following folks have requested to be elected to Full Members:  Sam Newburger, Don and Jen Netsch, Brian Kabish

Solution:

Relevance to our tax exempt status:

Motion:  I motion that the following folks be elevated to Full Members: Sam Newburger, Don and Jen Netsch, Brian Kabish, Brandon Ross

CA2 Description (John Dubelko)

Problem:  Need to file the 2018 IRS 990 form before May 15th

Solution: See the draft submission  2019-04-21 Makersmiths 990 Sched A.pdf2019-04-21 Makersmiths 990 sched O.pdf2019-04-21 Makersmiths 990ez.pdf

Relevance to our tax exempt status: Must be filed every year or the organization will loose it's 501(c) 3 charity status

Motion: Approve the submission and the Chairman of the Board sign the 2018 990.

CA3 Description (Dave Painter)

Problem:We have a request to teach a class on Mead Making but we don't have a specific policy regulating the consumption of alcoholic beverages at Makersmiths sponsored events. Clearly we have offered Wine and Welding classes in the past and members have stored (and presumably consumed) beer at both spaces. 

Solution: add a statement to our by-laws that allows the responsible consumption of small quantities of alcoholic beverages at Makersmiths sponsored social events and classes that cover home brewing.

Relevance to our tax exempt status:  none

Motion:  I propose that we add the following statement to our by-laws. "Responsible consumption of small quantities of alcoholic beverages is allowed at home brewing classes and at social events when no machines are in use and no work is being done."

Prior minutes

2019-03-27 Meeting of the Board of the Directors - Agenda/Minutes

Officer Reports:

Chairman

Secretary

Board Elections:  Class 2 withTerm Expiring in 2019 at the Annual Meeting of the Membership:  Ravas, Hess

Treasurer

Financial Statement2019 -03 Fin Report.pptx

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson John Dubelko)

Membership Committee (Vacant)

Social Outreach Committee:  (Chairperson Jessee Maloney)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill)

Scheduling Committee (Chairperson John Dubelko)

Special Projects Committee (Chairperson Mike Werling)

Old Business:

OB1 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

NB 1 Proposed Classes Terms and Conditions (Mark R Millsap)

Problem:  

Solution:

Relevance to our tax exempt status:

Proposed Motion:  I motion that the proposed Classes Terms and Conditions be approved for use by the Scheduling Committee.  See Microsoft Word file from Diane Painter at Proposed Terms and Conditions

NB2 Proposed Welding Shop Operations Program (user-d6df3)

Problem:  Welding Shop is slowly becoming operational, but will likely not be in the future if not managed.  Skip Smith, Justin Cooper and Don Netsch have agreed to form initial Welding Shop Leads group and have proposal for start-up of welding operations.

Solution:  Proposal to form Welding Shop Leads group, who will staff and maintain welding shop for benefit of all - members and non-members alike.  Operations to include learn to weld workshops and open welding workshop sessions, initiality one night a week for open sessions, but will grow over time. Learn to weld workshops, with both large and small projects to learn with, initiality one or two a month, but will also grow over time.  Most of the equipment will be restricted use, I.E. under supervision of a welding lead (in order to re-coop cost of overhead, consumables and maintenance).  Some, limited equipment will be available for unrestricted use, but will not be supervised nor maintained.   More info to be presented at Board Meeting and is documented in Welding Shop folder of MS-P Infrastructure Team Drive

Relevance to our tax exempt status:

Proposed Motion:  I motion that Welding Shop Leads be given the responsibility and authority to conduct the Welding Shop operations as outlined in proposal presented tonight and dated April 24th, 2019.

NB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: