Event Overview
Date:Sept 15-16 2018
Location: Downtown Bluemont, VA
More info: http://bluemontfair.org/
Retrospective
In terms of donations we did well, over $600. In terms of interest/members it was lukewarm. The barrel train is nice, but the layout we had set up didn't work well, plus most people seemed more interested in getting their kids a ride on the barrel train.
Lessons learned:
- Make sure to coordinate logistics ahead of time. Moving the train cars to and from the event requires a pickup truck and trailer, or several trips in just a truck.
- A tractor is needed to pull the train (as we know). We were able to borrow a tractor from a neighbor. Make sure to have extra fuel (gas or diesel depending on the tractor)
- We need to set a go/no-go deadline for getting volunteers to staff the event and be willing to cancel
Thanks to members who turned out to support our booth and the event:
Bryan Boston, Mark R Millsap, Jonathan White, Tom McHugh, Tom Hill, Jean Damon, Erin Werling
Event Plan
The primary focus is showing the barrel train.
We will also have a table to display projects and promote Makersmiths.
Item | Maker | Type (exhibit, class, sale) | Short Description |
|---|---|---|---|
| Makersmiths Brochures | Mike W | Hand-outs for attendees, probably our regular trifold brochure. | |
| Folding table(s) | Mike W | ||
| Canopy | Mike W | ||
| 2nd Canopy | For sheltering the line for the cow train in case of sun/rain | ||
| Table-cloth | Jessee M | ||
| Sign up sheet | Mike W | Sheet for interest, capture name, e-mail address. Also space for them to write in classes they are intersted based on projects in booth https://docs.google.com/document/d/1gxkUuA-mWwRwYiLpSHzEl1nf6Lp5gMPoxtWBfjvbkLI/edit?usp=sharing | |
| Class schedule | MikeW | List of upcoming classes and events (soap making, laser, quilt Sundays, craft night, woodshop night, open house) | |
| Cards with directions to MS-L | Mike W | May be too costly, have to rely on the tri-fold as only handout. | |
| PhotoBooth | Mike W | exhibit | Raspberry pi based camera that takes attendees' picture. They can type in their e-mail address and the picture will be sent to them. The e-mail will include information and links for Makersmiths. |
| Paper Flowers | Erin W | class | Paper flowers hung on a banner as a backdrop for the photo booth, also as props for people to hold in their picture. |
| Fabric baskets | Erin W | class | |
| Cow train | Mike W | activity | |
| Rope bowl | Jessee M | class | |
| Garden Markers | Diane P, Tami S | Sales | |
| Turned wooden rattle | Mike W | exhibit | Also a couple small bowls |
| Hand made soap | Diane P | class, sale? | |
| 3D Printed project | Mike W | Small planter w/ feet
| |
| Vinyl Project | <TBD> | Any good ideas? Some applique art or something else using the vinyl cutter? | |
| Laser etch coasters | Mike W | class | Some of the coasters that Skip bought, etched with plant pics. Arrange something similar to the pumpkin carving where people can come get a set with their own artwork. |
| Sparkfun Simon game | Mike W | class | Demonstration of a learn to solder class. Plus something people can play with in the booth. |
The event chair will make an inventory of all items to be displayed in the booth. However, this is a busy event with multiple days and shifts of people working. We will do our best to make sure nothing disappears; be aware that there is some risk to putting your item in the booth.
Schedule and Volunteers
Volunteers can sign up at https://www.signupgenius.com/go/10C0D49ACA929AAF58-bluemont. We need at least two people per 2 hour block, people are welcome to volunteer for more than one block.
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