Event Overview
Date:Sept 15-16 2018
Location: Downtown Bluemont, VA
More info: http://bluemontfair.org/
Retrospective
In terms of donations we did well, over $600. In terms of interest/members it was lukewarm. The barrel train is nice, but the layout we had set up didn't work well, plus most people seemed more interested in getting their kids a ride on the barrel train.
Lessons learned:
- Make sure to coordinate logistics ahead of time. Moving the train cars to and from the event requires a pickup truck and trailer, or several trips in just a truck.
- A tractor is needed to pull the train (as we know). We were able to borrow a tractor from a neighbor. Make sure to have extra fuel (gas or diesel depending on the tractor)
- We need to set a go/no-go deadline for getting volunteers to staff the event and be willing to cancel
Thanks to members who turned out to support our booth and the event:
Bryan Boston, Mark R Millsap, Jonathan White, Tom McHugh, Tom Hill, Jean Damon, Erin Werling
Event Plan
The primary focus is showing the barrel train.
We will also have a table to display projects and promote Makersmiths.
Item | Maker | Type (exhibit, class, sale) | Short Description |
|---|---|---|---|
| Makersmiths Brochures | Mike W | Hand-outs for attendees, probably our regular trifold brochure. | |
| Folding table(s) | Mike W | ||
| Canopy | Mike W | ||
| 2nd Canopy | For sheltering the line for the cow train in case of sun/rain | ||
| Table-cloth | Jessee M | ||
| Sign up sheet | Mike W | Sheet for interest, capture name, e-mail address. Also space for them to write in classes they are intersted based on projects in booth https://docs.google.com/document/d/1gxkUuA-mWwRwYiLpSHzEl1nf6Lp5gMPoxtWBfjvbkLI/edit?usp=sharing | |
| Class schedule | MikeW | List of upcoming classes and events (soap making, laser, quilt Sundays, craft night, woodshop night, open house) | |
| Cards with directions to MS-L | Mike W | May be too costly, have to rely on the tri-fold as only handout. | |
| PhotoBooth | Mike W | exhibit | Raspberry pi based camera that takes attendees' picture. They can type in their e-mail address and the picture will be sent to them. The e-mail will include information and links for Makersmiths. |
| Paper Flowers | Erin W | class | Paper flowers hung on a banner as a backdrop for the photo booth, also as props for people to hold in their picture. |
| Fabric baskets | Erin W | class | |
| Cow train | Mike W | activity | |
| Rope bowl | Jessee M | class | |
| Garden Markers | Diane P, Tami S | Sales | |
| Turned wooden rattle | Mike W | exhibit | Also a couple small bowls |
| Hand made soap | Diane P | class, sale? | |
| 3D Printed project | Mike W | Small planter w/ feet
| |
| Vinyl Project | <TBD> | Any good ideas? Some applique art or something else using the vinyl cutter? | |
| Laser etch coasters | Mike W | class | Some of the coasters that Skip bought, etched with plant pics. Arrange something similar to the pumpkin carving where people can come get a set with their own artwork. |
| Sparkfun Simon game | Mike W | class | Demonstration of a learn to solder class. Plus something people can play with in the booth. |
The event chair will make an inventory of all items to be displayed in the booth. However, this is a busy event with multiple days and shifts of people working. We will do our best to make sure nothing disappears; be aware that there is some risk to putting your item in the booth.
Schedule and Volunteers
Volunteers can sign up at https://www.signupgenius.com/go/10C0D49ACA929AAF58-bluemont. We need at least two people per 2 hour block, people are welcome to volunteer for more than one block.
We will also need volunteers to drive the tractor through the day, that is TBD depending on where we source the tractor and what guidelines/restrictions they have.