Time and Location:

May 27June 24, 2020 at 7:00PM at Virtual Meeting

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Move Board Member Elections (John Dubelko )

Problem:  Due to the pandemic the organization has prioritized other needs before those of the board member election that are to take place at the June 2020 member meeting.  

CA1 Consider migrating CC processor from Stripe to Affinipay (Wells Fargo) (Mark R Millsap )

Problem: Paying a 20% premium on monthly fee for Wild Apricot service due to surcharge they have on CC processor for automatic payments.  This premium is waived for organizations using their hand-picked processor Affinipay.  We had been reluctant to change processors in the past due to the fact that there would be certain unknown % of folks who wouldn't re-key CC info in to move manually.  We have recently been contacted by Affinipay and they let us know that they can 'migrate' accounts without having to have end-users re-key CC info.   

Solution:  Appoint a committee, to include Treasurer, President and BOD Chair, to make decision on 'migrating' or continuing to pay the 20% premium.Solution:  Hold elections of two new board members at the Sep 2020 member Meeting.   

Relevance to our tax exempt status:  none

Motion:  Hold elections of two new board members at the Sep 2020 member Meeting. This temporally supersedes the standing rules dealing with elections and only applies to this year. The new board members will serve a modified term of office that will start on of October 1, 2020 and end on the normal cycle of July 1st 2022. 

CA2 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

CA3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

  I motion that a committee composed of Treasurer, President and BOD Chair look into migrating and return next month with a recommendation on go/no go for CC info migration to Affinipay.

Prior minutes

2020-04-29 Meeting of the Board of the Directors - Agenda/Minutes (OPENCLOSED)

Officer Reports:

Chairman 

Secretary 

Treasurer

Financial Statement

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson Jessee Maloney)

Membership Committee (ChairpersonMark R Millsap)

Social Outreach Committee:  (Chairperson Jessee Maloney)

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill)

Scheduling Committee (Chairperson Diane DeMott Painter)

Special Projects Committee (Chairperson Mike Werling)

Welding Committee (Chairperson Arthur 'Skip' Smith)

Newsletter Committee (Chairperson Erin Werling)

IT Committee (Chairperson Michael James)

Video Committee (Chairperson Adam "Squirrl" McClintock)

Custom Frame Shop Committee (Chairperson Anthony Lesink)

Radio Club Committee (Chairperson Allon Stern )

Old Business:

OB1 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

None

New Business:

NB1 

Appointment of a Makersmiths Safety Officer (David Lang )

Problem:   The organization will need more equipment to help small businesses in getting back up and running during the pandemic. 

Solution:  Asking for a $62K grant from the Booz Allen Foundation to purchase needed machines. 

The BoD has approved the inactivation of the Environmental and Safety Committee and the appointment of a Makersmiths Safety Officer via eVote.  A Safety Officer now needs to be appointed.

Solution: Appoint a Safety Officer and define the position authorities and responsibilities.

Relevance to Relevance to our tax exempt status: noneNone

Proposed Motion: Accept the attached grant proposal.   

NB2 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB3 Description (Submitter's @name)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Motion: I move that a Safety Officer be appointed under section 4.2 of the Makersmiths Bylaws as an officer of Makersmiths specifically responsible for delivering environmental and safety policy, process, and procedure to the Board of Directors for approval and implementing said policy, process, and procedure after approval.  

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: