Time and Location:

7pm ET Virtual Meeting https://meet.google.com/ica-fdvh-jje

Call to Order:

Meeting called to order by (NAME HERE) Jonathan White at (TIME HERE7:02pm).

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.   The cut-off time for addition to or revision of a Consent Agenda motion is 48 hours prior to the meeting. Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

No Consent Agenda items this month.

Approval of Prior Minutes

2022-09-28 Meeting of the Board of Directors - Makersmiths - Makersmiths Wiki

Vote:  Motion approved by voice vote

Officer Reports

Chairperson:

Update provided on Standing Rules and expression of appreciation

Secretary:

Committees please provide monthly reports if possible to include in Board meeting material

President:

Potential Maker Faire participation update 

Treasurer:

Committee Reports:

Membership Committee (Jen Barlev)

Marketing Committee (Jason Gilligan)

Website Committee (Maggie Toth)

Leesburg Facility Committee (Jessee Maloney)

Purcellville Facility Committee (Tom Hill - Dave Painter represented)

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Melissa Kowalski, no update provided)

IT Committee (Scott Silvers)

Custom Frame Shop Committee (Anthony Lesink - Jonathan White represented)

Maintenance Committee (Dave Painter)

Project Update:  Machine Access Control Boxes (Jim Waldron)

Unfinished Business

None

New Business

NB1: Complimentary Membership - Jake Holdridge (Jessee Maloney)

Issue:  A licensed/bonded electrician has expressed an interest in joining Makersmiths as a complimentary member, and is willing to volunteer his time as an electrician to assist the organization.  

Solution:  In accordance with the Bylaws, Makersmiths may have up to 5 complimentary memberships at any one time.  Currently it has none.  Reference from the bylaws:

Complimentary Membership

a. Limited to a total of five (5) for the organization at any one time.
b. Complimentary Memberships may be free or discounted.
c. Term = 3 months
d. Application is approved by the Board.
e. Term is renewable but requires reapplication and approval by the Board at each renewal date.
f. The Board is authorized to require volunteer hours, reduced dues, teaching of classes, etc. as a condition of the approval for Complimentary Membership application or renewal of same.
g. Full 24/7 access to all Makersmiths locations.
h. Access to the Makersmiths facilities to work on projects either on your own or in collaboration with other Members.
i. Use of all our tools (subject to safety and training requirements)
j. Permission to bring a (1) Guest who shall remain under the control of the Member.  The Complimentary Member accepts full responsibility for any of their Guest’s actions
k. Reduced fees to certain workshops and events (not including the cost of parts, supplies, etc.).
l. No voting rights
m. Considered Supporting Member for Bylaws purposes.

Relevance to Tax Exempt Status:  None

Motion:  Approve Jake Holdridge as a Complimentary Member from October 26, 2022 through February 22, 2023 at which point the membership will be evaluated for renewal at the February 2023 Board Meeting.

Motion to Amend:  Approve Jake Holdridge as a Complimentary Member from October 27, 2022 through January 27, 2023 at which point the membership will be evaluated for renewal at the January 2023 Board Meeting.

Vote:  Motion as amended carries by voice vote

NB2: Purchase a Used Helical Head Jointer from an Existing Member to Replace Colo Equipment (Mike Dewan)

Issue:  Makersmiths has a number of colo items in the Leesburg Woodshop.  While this has been on the list of potential colo items to replace, funding was not available last year.  An opportunity has arisen to buy a good condition used piece of equipment to meet this need.  

Solution:   Member Pete Biby has a used 8" helical head jointer which could be used to replace a colocated tool.  He is asking $1500 and has indicated he could provide a grant for installation of a 240v outlet.  An electrician has indicated an outlet could be done for $500.  I have looked it over and tested it to flatten a 7"  wide 6' rough cut walnut board and edge jointed the same board. It did a great job and did not load down while flattening the test board. The cutters are in good shape and have not been rotated. The the current cutting edge is in good condition and there are 3 unused edges. The infeed and outfeed tables need cleaning but are in good condition. A new version list cost is $3200 but some vendors might offer it today for $2600 (It is not certain that this price will be available for an indefinite term), plus shipping ($200), plus mobile base ($220), plus cost to run a 240v circuit ( the seller has offered a grant to install a circuit, an electrician has looked at the existing power service and has said this could be done for $500). Purchase of this would allow for the replacement of the existing  6" colo Delta jointer. I have had this on my planned replacement list for a year. Funds were not available last year however this used machine provides the opportunity to return the existing jointer to the owner and replace it with a MS owned machine for a total cost of less than half the cost of a similar new machine. It has been on my plan to replace all the woodshop Colo equipment with units MS owns.

Relevance to Tax Exempt Status:  None

Motion:  Approve the purchase of an 8" helical head jointer, Jet JET JWJ-8HH (from 2009/10) from MS member Peat Biby for $1500 to be drawn from the Tool Reserve. 

Approval of Prior Minutes

2022-09-28 Meeting of the Board of Directors - Makersmiths - Makersmiths Wiki

Vote:

Officer Reports

Chairperson:

INSERT REPORT HERE

Secretary:

INSERT REPORT HERE

President:

INSERT REPORT HERE

Treasurer:

INSERT REPORT HERE

Committee Reports:

Membership Committee (Jen Barlev)

Marketing Committee (Jason Gilligan)

Website Committee (Maggie Toth)

Leesburg Facility Committee (Jessee Maloney)

Purcellville Facility Committee (Tom Hill)

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Melissa Kowalski)

IT Committee (Scott Silvers)

Custom Frame Shop Committee (Anthony Lesink)

Maintenance Committee (Dave Painter)

Special Projects Committee (OPEN)

View filenameMachine Access Control Boxes Report 20221026.pdfheight250

Unfinished Business

None

New Business

NB1: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion :

NB2: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

NB3: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

to Amend: retracted

Vote:  Motion carries by voice vote as originally written 

Open Discussion

Update on tiger team considering modifications to corporate members

Adjournment

Meeting adjourned by NAME at TIMEJonathan White at 8:10pm