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In person at Leesburg and virtual (https://meet.google.com/ese-azox-rje)

Attendance: Jim Waldron, Scott SilversMark Millsap, Bo Wernick, John Carter, Jennifer Chu

Discussed items listed in the Canvas on the #rules-and-bylaws-review channel:

1) Committee Decisions (continuation of last month's discussion on proposed changes to the Committee section of the Standing Rules)

• Reviewed different ways to address/resolve disagreement between committee chairs and committee members.
• Decided that the less bureaucratic option would be to allow members to bring their concerns to the Board for resolution.  This can be done by adding a standing "Petitioner" section to the agenda for the monthly Board meetings.
• Jen will add this item to the agenda for the June Board meeting under Open Discussion.
• No further discussion needed.

2) Non-members as Directors and Officers (continuation of last month's discussion)

• This was briefly discussed. 
• Allowing non-Members as Directors and Officers was not a big concern since Directors are voted in by the general membership and Officers are appointed by the elected Directors, so there is accountability.
• No further discussion needed.

3) Bookkeeper as an Officer

• There was a concern that the Bookkeeper was not covered under the D&O insurance since the Bookkeeper is not an Officer position.  Making the Bookkeeper an Officer position would address this issue.
• Additional research was done and it was determined that the Bookkeeper is indeed covered under the D&O insurance.  Therefore, this is no longer a concern.
• No further discussion needed.

4) Next steps

• In the #rules-and-bylaws-review channel, on the Canvas, there is a running list of potential bylaws/standing rules changes to be evaluated. 
• There are currently about 14 items to be reviewed.  We can review the 14 items over the next 2 meetings and be done with bylaws and standing rules review.
• Jen will review the Canvas list and pick out 7 items to discuss at the next meeting.  She will post the 7 items to the #rules-and-bylaws-review channel in the next 2 weeks and add them to the agenda for the next meeting. 

(Director/Elections) Process to replace a Director should be clarified - does it happen immediately, by what rules etc.  Suggest that it is the same as electing a Director class. If the need to elect a new Director is within 90 days of the Annual Membership Meeting, we don't bother until the Annual Meeting.

• Discussed when it should be announced to the membership that a Director has resigned and that a Board seat is vacant.
• Discussed the start and close of the nomination and voting periods.
• Jim will draft language for review at the next committee meeting.

2) (Stewards) Right now in the code of conduct it says "Red tools require additional training or safety briefings delivered by an authorized tool steward, and cannot be used until that additional training is successfully completed." This is at odds with what we actually do in practice. For example, Wyatt teaches Big Red classes, as does Tom Hill, but neither of them are tool stewards.

• Revised text to read "Red tools require additional training or safety briefings delivered by an authorized tool steward or steward authorized instructor, and cannot be used until that additional training is successfully completed."
• ==> DONE. PROPOSED CHANGE NEEDS TO BE APPROVED BY BOARD

3) (Stewards) Revise standing rules to add to tool steward responsibilities: work with Scheduling Committee to schedule red tool classes. 

• Jen had made this comment, but feels that this can be handled without making any formal bylaws/standing rules changes.
• ==> DISREGARD

4) (Stewards) Clarify who may of dispose of equipment and how - landfill, metal salvage/recycling, sell off, donate elsewhere, give away to Members

• It is unclear what this issue is about and we don't know who added this item to the Canvas.  
• The standing rules and bylaws are already clear regarding how equipment can be disposed of. 
• ==> DISREGARD 

5) (Membership) Move operational aspects of Membership Types from Bylaws to Standing Rules

• The membership types are fine where they are.
• ==> DISREGARD

6) (Membership) Address Corporate Membership structure, fee flexibility, guest policy, volunteer hours policy - Bylaws 6.3.5 - particularly in light of new Mitre Corporate Membership structure.

• Revised Bylaws 6.3.5.1 to read "Corporations pay $5K or more for 10 Members, or with conditions as designated by the Board."
• ==> DONE.  PROPOSED CHANGE NEEDS TO BE APPROVED BY BOARD

7) (Membership) Add that members consent to using their photo in the course of makersmith business.  Add that all members must submit a recent photo for the member directory.  

• Need to undo the checkbox in the waiver form that asks for signer's consent to use their photo.
• Need to add line to the waiver form indicating that by signing the waiver, you consent to allow your photo to be used.
• Need to send out a notice to the general membership about revised waiver.  May need to have everyone re-sign the waiver.
• Need to ask lawyer if we need to include language in the bylaws and standing rules.

Next meeting - Monday, August 19th 5) Next meeting - Monday, July 22nd at 7 pm at the Leesburg space and virtual