This meeting will be held in Modified SRC3 format.

Time and Location:

July 2625, 2018 at 7:00PM at Purcellville Location106 Royal Street NE, Leesburg, VA

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 Membership Discount (John)

Problem:  A future member would like to donate equipment in exchange for a $500 discount off an annual membership. The equipment is valued at over $1,000. The membership would start in Sep. Equipment acceptance has the approval of Dave Painter.

Solution: Allow the $500 discount.

Relevance to our tax exempt status: None 

Motion: Allow this future member to receive a $500 discount on an annual membership. 

CA1 Committee Name Change (John)

Problem: The Training/events committee would like to change their name to the Scheduling committee.  This name better reflects the nature of the committee and avoids confusion with a future training committee.

Solution: Change the committee name to the Scheduling Committee

Relevance to our tax exempt status: None

Motion: Change the name of the Training/events committee to the Scheduling Committee

CA3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

Prior minutes

2018-04-25 Meeting of the Board of the Directors - Agenda/Minutes

2018-05-22 Meeting of the Board of the Directors - Agenda/Minutes

2018-06-27 Meeting of the Board of the Directors - Agenda/Minutes

Officer Reports:

Chairman

  None

Secretary

  Noted that Meeting Minutes for the last 3 meeting were included in this agenda for approval

Treasurer

Financial Statement

2018-07-24 Jun Income Statement.pptx

Member Reports:

  None

Committee Reports:

New Member Orientation Committee (Chairperson John Dubelko)

None

Membership Committee (Chairperson Jessie M)

None

Social Outreach Committee:  (Chairperson Jessie M)

None 

Leesburg Facility Committee (Chairperson Brad Hess)

• Brad talked to Ted who informed him that someone looked at roof for replacement due to the number and frequency of leaks.
• Work Day needed at Leesburg.  Brad asked Mark to make announcement at next members meeting 

Purcellville Facility Committee (Chairperson

Tom Hill)

• Need Report on remaining liabilities from Kickstarter and Grand Opening Tool Sponsorships (New Business from prior Board meeting)
• lower building readiness is moving along.  LED lights installed, painting planned for next weekend, starting electrical on equipment
• high level of interest for welding shop functionality
• None of $5K allocation has been spent

Scheduling Committee (Chairperson John D)

• Form for scheduling coming soon 

Special Projects Committee (Chairperson Mike Werling)

There are several events for the fall that need event chairs.

• Bluemont Fair
• Invitation from Vanessa at Economic Development to participate in Manufacturing Day event, on October 5th. (Mark)
• Invitation from Town of Leesburgs 'Arts in the Alley' event, September 22, 10 to 6 in downtown Leesburg.  (Mark)
• Loudoun Economic Development Event
• HamFest on 8/5.
• Refer to the committee Wiki page for 2018 Events and Projects for links and other details.
• Habitat for Humanity would like Makersmith's help in making 2x2 planter boxes.  More to come later

Signage Committee (Chairperson Mark Millsap)

• Brad working on wall sign.  Needs 2-3 weeks for sign. 

Old Business:

OB1 Copier (

John D)

Problem:  The space’s current color copier/printer is not very reliable and is being maintained with member labor and donations. The space will need to fund the replacement of parts and tone very soon. Copier maintenance is not really a “maker” endeavor and is taking resources away from Makersmiths core mission.

Solution:  The attached analysis would suggest that a less risky approach to having a laser color copier would be to setup a maintenance contract with a company that will donate a new color copier to the space. All labor, parts and toner would be provided as part of the maintenance agreement. The space would only be responsible for paper.  2018-05-26 Copier BCA.pptx

Relevance to our tax exempt status:

Proposed Motion:   Execute Copier contract

New Business:

None

OB2  Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

NB1 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB2 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: