Time and Location:

July 28, 2021 at Virtual Meeting - 7:00pm

Call to Order

Called to order at X:XX

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section. Any member may propose an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: (

@Jonathan White)

Issue:  Brad has requested that someone else take over as the Leesburg Facility Committee Chair.  

Solution:  Jessee has volunteered to be the Leesburg Facility Committee Chair

Relevance to Tax Exempt Status:  None

Motion:  Move to appoint Jessee Maloney as the Leesburg Facility Committee Chair.

Discussion:

CA2: (

@Jonathan White)

Issue: The Bylaws and Standing Rules have some clauses and provisions that have become out of date as the organization has grown. 

Solution: A committee should be established to review the Bylaws, Standing Rules and recommend updates.  Board Members and regular members will be given the opportunity to join the committee or comment throughout the process.  For Bylaws, a proposed list of changes would be circulated and notice of vote at a Regular Member Meeting would be completed per the Bylaws.  For Standing Rules, a proposed list of changes would be circulated and voted on at a Board Meeting per the Bylaws.  

Relevance to Tax Exempt Status:  None

Motion: Move to establish a Bylaws and Standing Rules Review Committee and Jonathan White appointed as chairperson of the committee.  The Committee would automatically lapse on December 31, 2021 unless approved to be renewed by the Board.   

Discussion:

CA3: (@NAME)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Discussion:

Prior minutes

2021-06-30 Meeting of the Board of the Directors - Agenda/Minutes

Member Reports:

Committee Reports:

Website Committee (Chairperson Jessee Maloney)

Membership Committee (Chairperson Scott Newman )

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill) 

Scheduling Committee (Chairperson Diane DeMott Painter) 

Special Projects Committee (Chairperson OPEN)

Welding Committee (Chairperson Arthur 'Skip' Smith))

Newsletter Committee (Chairperson @Melissa Kowalski)

IT Committee Chairperson Michael James)

Video Committee (Chairperson Adam "Squirrl" McClintock)

Custom Frame Shop Committee (Chairperson - OPEN)

Radio Club Committee (Chairperson Allon Stern )

Marketing Committee (Scott Acting Chair)

Old Business:

OB1: Machine Access Controls (James Waldron)

Problem:  We are not currently able to gather machine operating hours or control machine access. Anyone can use any machine whether they have taken Red Tool training or not. This sometimes leads to machine damage and expensive repairs. Lack of usage information means that preventive maintenance is not related to actual machine time, may be overdue, or be performed too often.

Solution: Fit select machines with access controls. Device to allow only authorized users and to log usage information. There are both home grown and commercial options available. Home grown solutions are less expensive but initially have fewer features. Commercial options are more expensive but more fully featured. Integration with our existing systems and data stores are likely easier for home grown solutions, possibly harder for commercial solutions.

Relevance to our tax exempt status:  None

Proposed Motion:  Adopt Machine Controls for Select Machines. Establish a small Machine Control committee to; determine which machines need to be controlled, investigate the current commercial and home grown solutions and select 3, present those to the Board at the February meeting. The Board to select a solution at the February meeting.

Discussion: Jim says he probably has enough parts to build some working prototypes.  Dave - would like to see building a few of these and putting them in place and testing.  We almost had to buy a new tablesaw this week given the Delta organization being onsold multiple times.  This would have been $250 in parts that aren't available anymore.  Jim said it would be made available for Android and iPhone and you would use an app.  It would enable the machine for an hour at a time and sense current that would then extend the machine on time automatically.

Amended Proposed Motion: Establish a small Machine Control committee to test a machine control solution and present the results and proposed costs to the Board at the February meeting. 

Vote: Unanimous in favor.

Follow up on 02-24-2021: Delays due to snow storms but not ready to demo yet.

Follow up on 03-31-2021: Jim showed the prototypes.  Dave suggested we put it on table saw in Pville.  One could be repurposed to make a 3 phase version.  Nothing to vote on at this time.

Follow up on 04-28-2021: Dave suggests putting it one on table saw and one on the miter saw for testing purposes.  Jim will get prototype up and running in the next few weeks.  

Follow up on 05-26-2021: First unit ready to go for beta period.  Has an override button it during trialing.  Need a couple of static IP addresses for Purcellville.  One for table saw and one for mitre saw.  

Follow up on 06-30-2021: Jim still working on it.  Has had family in town.

New Business:

NB1: (Jonathan White )

Issue: The current Standing Rules state that meetings will be conducted using the "MIBS Simplified Rules of Coordinated Consensus through Chaos (MIBS SRC3)". On 07/07/2021, the website that hosts the rules was down (though some earlier drafts were reachable), making review of those rules impossible.  A google search of MIBS SRC3 yields three results - the original website that is down, a modified version used by a makerspace in Dallas, and our Makersmiths Wiki.  A search for "Simplified Rules of Coordinated Consensus through Chaos" also yields no usable results except that mentioned above.  Having a referenceable, agreed methodology to run Board Meetings is important for efficiency and transparency.  

Solution:  Adopt Roberts Rules of Order as the basis for running Makersmiths Board meetings. 

Relevance to Tax Exempt Status:  None

Proposed Motion: I move that Makersmiths adopt Roberts Rules of Order for running Makersmiths Board Meetings and this is achieved by removing the following section from the "Meetings" section of the Standing Rules:

Many makerspaces use MIBS Simplified Rules of Coordinated Consensus through Chaos (MIBS SRC3) as the procedure to handling meetings. Version 1.0 was written by Nick Farr of HacDC who said it best when he stated: “MIBS SRC3 is designed for people who hate meetings, generally get along pretty well, but can sometimes get pretty opinionated and obstinate about thorny issues AND tend to ramble on at length. This process is designed to bring drama down to a manageable level.” 

Makersmith will closely follow the MIBS SRC3 format as the standard procedure for handling.

and that it is replaced with:

Makersmiths will use the current edition of Roberts Rules of Order as the framework for running Board Meetings and in compliance with Makersmiths By-Laws. 

Open Discussion

Adjournment

Meeting adjourned at X:XX