Time and Location:

June 30, 2021 at Virtual Meeting - 7:00pm

Call to Order

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.Any member may propose an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: (@NAME)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Discussion:

CA2: (@NAME)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Discussion:

CA3: (@NAME)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Discussion:

Prior minutes

2021-05-26 Meeting of the Board of the Directors - Agenda/Minutes

Vote: 

Officer Reports:

Chairman:

Secretary: 

Treasurer:

Financial Statement: 

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson Jessee Maloney)

Website Committee (Chairperson Jessee Maloney)

Membership Committee (Chairperson Scott Newman 

Leesburg Facility Committee (Chairperson Brad Hess)

Purcellville Facility Committee (Chairperson Tom Hill)

Scheduling Committee (Chairperson Diane DeMott Painter) 

Special Projects Committee (Chairperson Mike Werling)

Welding Committee (Chairperson Arthur 'Skip' Smith))

Newsletter Committee (Chairperson @Melissa Kowalski)

IT Committee Chairperson Michael James)

Some minor changes to the network to support the new UV Printer. Static IP Addresses for the printer and the laptop. Working to flatten out the network a little. I added in a server with a virtual environment on it. I'm working to get it all IPed for our network and see if we can get some better management utilities working on the network. We have a new desktop out at MSP it has all the software on it. We have worked out some secure Remote Access so that the PCs and printers can be managed remotely. We are working on a system for opening up the laptops for use by the members.

The 3D printers at MSP are setup. We are waiting for a couple Micro SD chips and power cords, but they are on the way.

Wiki Pages - We have been updating the Wiki pages on the new 3D printers, and the Roland UV Printer as well as the other pieces of equipment that are attached to the network. Check them all out under Tools and Training Materials on the wiki page.

Video Committee (Chairperson Adam "Squirrl" McClintock)

Custom Frame Shop Committee (Chairperson user-17f4a) 

Radio Club Committee (Chairperson Allon Stern )

Marketing Committee (Scott Acting Chair)

Old Business:

OB1: Machine Access Controls (James Waldron)

Problem:  We are not currently able to gather machine operating hours or control machine access. Anyone can use any machine whether they have taken Red Tool training or not. This sometimes leads to machine damage and expensive repairs. Lack of usage information means that preventive maintenance is not related to actual machine time, may be overdue, or be performed too often.

Solution: Fit select machines with access controls. Device to allow only authorized users and to log usage information. There are both home grown and commercial options available. Home grown solutions are less expensive but initially have fewer features. Commercial options are more expensive but more fully featured. Integration with our existing systems and data stores are likely easier for home grown solutions, possibly harder for commercial solutions.

Relevance to our tax exempt status:  None

Proposed Motion:  Adopt Machine Controls for Select Machines. Establish a small Machine Control committee to; determine which machines need to be controlled, investigate the current commercial and home grown solutions and select 3, present those to the Board at the February meeting. The Board to select a solution at the February meeting.

Discussion: Jim says he probably has enough parts to build some working prototypes.  Dave - would like to see building a few of these and putting them in place and testing.  We almost had to buy a new tablesaw this week given the Delta organization being onsold multiple times.  This would have been $250 in parts that aren't available anymore.  Jim said it would be made available for Android and iPhone and you would use an app.  It would enable the machine for an hour at a time and sense current that would then extend the machine on time automatically.

Amended Proposed Motion: Establish a small Machine Control committee to test a machine control solution and present the results and proposed costs to the Board at the February meeting. 

Vote: Unanimous in favor.

Follow up on 02-24-2021: Delays due to snow storms but not ready to demo yet.

Follow up on 03-31-2021: Jim showed the prototypes.  Dave suggested we put it on table saw in Pville.  One could be repurposed to make a 3 phase version.  Nothing to vote on at this time.

Follow up on 04-28-2021: Dave suggests putting it one on table saw and one on the miter saw for testing purposes.  Jim will get prototype up and running in the next few weeks.  

Follow up on 05-26-2021: First unit ready to go for beta period.  Has an override button it during trialing.  Need a couple of static IP addresses for Purcellville.  One for table saw and one for mitre saw.  

New Business:

NB1: (Michael James )

Issue: Propose to adopt a new Membership Structure that will get more members into the space and make Makersmiths more attractive to Corporate Sponsors

Solution:  Adopt a new Membership structure as below. The feeling is that with a lower barrier to entry and with full access we will maintain more members, we will add more new members, and we will add corporate sponsorships because of the visibility that our larger membership base will provide.

Relevance to Tax Exempt Status:  None

Proposed Motion: 

Makersmiths, Inc. adopts the following Membership levels effective August 1:

Guest Membership

• Receives invitations to our events.
• Receives our periodic Newsletters keeping you informed of what's happening here, new projects and events.
• Use of space at invitation of Individual or Household Members.
• Can pay online for classes, workshops, tool time, etc.
• Considered Supporting Member for By-laws purposes
  

Individual Membership

• All of the Guest Member benefits noted above.
• Special Discounts on classes, workshops, materials and tool use time like discounts on use of laser cutter. Discounts are the same for Individual Members and for Household members.
• Prices for Tool Usage are discounted and are consistent for both Individual Memberships and Household Memberships.
• Permission to bring a (1) guest who shall remain under the control of the Member. The guest is required to have a signed waiver on file. The Member accepts full responsibility for their guests actions.
• Use of all our tools (subject to safety and training requirements)
• Full 24/7 access to all Makersmiths locations
• Considered Regular Member for By-laws purposes (1 vote per membership)
• Requires minimum 2 volunteer hours per month.
• The Individual Monthly Membership fee is $50 per month
  

Household Membership

• All of the Guest Member and Individual benefits noted above.
• Special Discounts on classes, workshops, materials and tool use time like discounts on use of laser cutter. Discounts are the same for Individual Members and for Household members.
  • In addition, A Household member can attend a class with household minors for a single class fee. (ex. Mom with two children can attend a 3D printing class for a single class fee).
  • This does not apply to workshop classes where there are materials costs. 
  • This also does not apply to Household Members that are over 18.
    
• Prices for Tool Usage are discounted and are consistent for both Individual Memberships and Household Memberships.
• Permission to bring up to (3) guests who shall remain under the control of the Member. The guest is required to have a signed waiver on file. The Member accepts full responsibility for their guests actions.
• Membership may include adult household members living at the same address, together a "Member" at the discretion of the primary member.
• Full 24/7 access to all Makersmiths locations
• Considered Regular Member for By-laws purposes (1 vote per membership, cast by the primary member)
• Requires minimum 2 volunteer hours per month.
• The Household Monthly Membership fee is $100 per month

Open Discussion

Adjournment