Time and Location:

7pm ET Virtual Meeting https://meet.google.com/cih-ehxi-wbc

Call to Order:

Meeting called to order by (NAME HERE) at (TIME HERE).

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1: Additional $40 for free class certificate (Jim W)

Issue: At the anniversary party an extra certificate (bound for the Catoctin Festival) was mistakenly given out as a door prize.

Solution: Honor the extra certificate.  Allocate an additional $40 expense.

Relevance to Tax Exempt Status: None

Motion: Allocate $40 for free class certificate.

Vote: 

CA2: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Vote: 

CA3: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Vote: 

Approval of Prior Minutes

INSERT LINK TO PRIOR MINUTES HERE

Vote:

Officer Reports

Chairperson:

INSERT REPORT HERE

Secretary:

Nothing to report

Treasurer:

President:

INSERT REPORT HERE

Committee Reports:

Membership Committee (Vacant)

Marketing Committee (Vacant)

Website Committee (Maggie Toth)

Leesburg Facility Committee (Jessee Maloney)

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Vacant)

IT Committee (Scott Silvers)

STEM Committee (Diane Painter)

Standing Rules Committee (Jonathan White)

Finance Committee (Mary Waldron)

View file
name finance committee report 10-24-24.pdf height 250

Unfinished Business

OB1: TITLE (Person Proposing)

Issue: 

Solution: 

Relevance to Tax Exempt Status: 

Motion: 

Vote: 

New Business

NB1: Discussions with QuickBooks expert (Jim W for Treasurer)

Issue: We need some expert advice on how to use some of the advance features of QuickBooks to streamline project and class accounting.

Solution: Allocate $75 for a one hour discussion by the treasurer with a QuickBooks expert.

Relevance to Tax Exempt Status: None

Motion: Allocate $75 for a one hour discussion by the treasurer with a QuickBooks expert.

Vote: 

NB2: Electronic/Classroom buildout (Construction)(Brad H/Mark Millsap)

Issue: The electronics room is moving to the basement and we need to complete the buildout and add additional capabilities to the electronics area.
Solution: Allocate a project budget to facilitate the build out of the electronics and classroom areas. Details on allocation in the shared spreadsheet on the Build Out Materials tab
Relevance to Tax Exempt Status: None
Motion: Move to allocate 1800 towards he completion of the room buildout.

Vote: 

NB3: Electronic/Classroom buildout (Electronics A)(Brad H/Mark Millsap)

Issue: The electronics room is moving to the basement and we need to complete the buildout and add additional capabilities to the electronics area.
Solution: Allocate a project budget to facilitate the build out of the electronics functionality. Details on allocation in the shared spreadsheet on the Electronics Tools Tab
Relevance to Tax Exempt Status: None
Motion: Move to allocate 5800 for the purchase of tools, computers and equipment to support the electronics area.

Vote: 

NBx: Electronic/Classroom buildout (Electronics B)(Brad H/Mark Millsap) If the motion above does not pass

Issue: The electronics room is moving to the basement and we need to complete the buildout and add additional capabilities to the electronics area.
Solution: Allocate a project budget to facilitate the build out of the electronics functionality. Details on allocation in the shared spreadsheet on the Electronics Condensed Budget Tab
Relevance to Tax Exempt Status: None
Motion: Move to allocate 900 for the purchase of tools, computers and equipment to support the electronics area.

Vote: 

NB4: Electronic/Classroom buildout (Furniture A)(Brad H/Mark Millsap)

Issue: The electronics room is moving to the basement and we need to complete the buildout and add additional capabilities to the electronics area.
Solution: Allocate a project budget to facilitate the new furniture for the classroom and electronics area. Details on allocation in the shared spreadsheet on the Furniture Budget Tab
Relevance to Tax Exempt Status: None
Motion: Move to allocate 7300 for the purchase of furniture to support the classroom and electronics area

Vote: 

NBx: Electronic/Classroom buildout (Furniture B)(Brad H/Mark Millsap) if the motion above does not pass

Issue: The electronics room is moving to the basement and we need to complete the buildout and add additional capabilities to the electronics area.
Solution: Allocate a project budget to facilitate the new furniture for the classroom and electronics area. Details on allocation in the shared spreadsheet on the Furniture Budget Tab
Relevance to Tax Exempt Status: None
Motion: Move to allocate 1650 for the purchase of furniture to support the classroom and electronics area

NB5: Electronic/Classroom buildout (AV System)(Brad H/Mark Millsap)

Issue: The electronics/classroom is moving to the basement and we need to complete the buildout and add additional capabilities to the electronics area.
Solution: Allocate a project budget to facilitate the build out of video conference functionality in the classroom. Details on allocation in the shared spreadsheet on the video conference tab
Relevance to Tax Exempt Status: None
Motion: Move to allocate 3950 for the purchase of tools, computers and equipment to support the electronics area.

Vote: 

Open Discussion

(Nedim) Loudoun County is embarking on a Comprehensive Arts Plan, and we would like your input in a focus group.

(Jim) A great deal of information has been gathered and is currently being assembled into the 2025 Preliminary Budget Proposal.  I expect to be able to send each Board Member a copy soon and I will schedule a series of sessions in early November to explain, discuss, and answer questions.  The Preliminary Budget will be formally presented at the November Board meeting with approval expected at the December Board meeting.

Adjournment

Meeting adjourned by NAME at TIME