Time and Location:

7pm ET Virtual Meeting https://meet.google.com/ica-fdvh-jje

Call to Order:

Meeting called to order by (NAME HERE) at (TIME HERE).

Consent Agenda

Any Board Member may make a motion in the Consent Agenda.  The purpose of the Consent Agenda is to propose motions that have been discussed by Board Members in advance and/or are expected to pass without objection.  If the item does not fit this description, it should be proposed in New Business. Discussion of Consent Agenda items should be done via Slack prior to the meeting.  Any Board Member present at the meeting may request that an item be moved from the Consent Agenda to New Business.  The motions in the Consent Agenda (after any items are moved to New Business) may be passed as a group if there are no objections.  Any motion that requests spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1:

Reimbursement for Donation Moving Expenses (Brad Hess)

1. 4x8 Plasma table which is an industrial unit much better then our home made version
2. new Burr king sander (Retail approx. 3k)
3. All terrain pallet jack (Retail 1.7k)
4. Sheet metal Shear
5. Storage bins
6. Welding table with vise, clamps, etc.

Issue: Due to the timing and how this came together I was not able to put this before the board before it happened as I was coordinating with space and room managers and also getting help from members to facilitate the move

Solution: Reimburse 275.00 for the tow truck and trailer rental

Issue:

Solution:

Relevance to Tax Exempt Status: None

Motion: Reimburse Brad Hess for 275.00 for tow track and trailer rental associated with acceptance of the donation

CA2:

Open Board Position (Scott Silvers)

Issue: One of our Directors, Jessee Maloney, resigned her Director position.  The Board can either:  a) move to hold a special election and fill the seat through the remainder of Jessee Maloney's term (mid-2025) or b) move to have 6 director seats until the next Annual Meeting of the Membership and use that election to return to 7 directors.  For a special election to take place, notice to Membership is required, and a quorum must be reached for the election to take place.

Solution: Leverage the voting tools and processes from the 2024 election (as administered by the Secretary) to solicit candidates and provided at least one candidate submits the nomination form, proceed with election.

Relevance to Tax Exempt Status: NA

Motion: Move to direct the Secretary to manage an election for the recently vacated seat in accordance with Makersmiths Bylaws, including communications with the Membership and setting dates for nominations and voting.

CA3: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Vote: xxx

Approval of Prior Minutes

2024-06-26 Meeting of the Board of Directors

2024-07-03 Special Meeting of Board of Directors

Vote:

Officer Reports

Chairperson:

INSERT REPORT HERE

Secretary:

INSERT REPORT HERE

Treasurer:

Minutes updated from 2024-06-26 Meeting of the Board of Directors and 2024-07-03 Special Meeting of Board of Directors

Up to speed on election process for board members.

View file
name Interim Election Plan - July 2024.pdf height 250

Treasurer:

President:

INSERT REPORT HERE

Committee Reports:

Membership Committee (Open)

Marketing Committee (Jason Gilligan)

Website Committee (Maggie Toth)

Leesburg Facility Committee (Jessee Maloney)

Purcellville Facility Committee (Dave Painter)

Scheduling Committee (Jennifer Chu)

Newsletter Committee (Melissa Kowalski)

IT Committee (Scott Silvers)

Maintenance Committee (Dave Painter)

STEM Committee (Diane Painter)

Standing Rules Committee (Jonathan White)

Unfinished Business

OB1: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Vote: xxx

New Business

NB1:

 Increase to the Leesburg Supplies budget (Scott Silvers)

Issue: The Leesburg Steward, on the advice of the Treasurer, has requested that the Leesburg Supplies budget be increased by $1000 to cover the cost of an addition set of ink cartridges for the BN2-20 printer and the SG1000 sublimation printer.
Solution: Add $1000 to the Leesburg Supplies budget

Solution: Increase the Budget

1. 4x8 Plasma table which is an industrial unit much better then our home made version
2. new Burr king sander (Retail approx. 3k)
3. All terrain pallet jack (Retail 1.7k)
4. Sheet metal Shear
5. Storage bins
6. Welding table with vise, clamps, etc.

Issue: Due to the timing and how this came together I was not able to put this before the board before it happened as I was coordinating with space and room managers and also getting help from members to facilitate the move

Solution: Reimburse 275.00 for the tow truck and trailer rental

Relevance to Tax Exempt Status:None NA

Motion: Move to add a one-time increase of $1000 to the Leesburg Supplies budget.

Vote: xxxReimburse Brad Hess for 275.00 for tow track and trailer rental associated with acceptance of the donation

NB2: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Vote: xxx

NB3: TITLE (Person Proposing)

Issue:

Solution:

Relevance to Tax Exempt Status:

Motion:

Vote: xxx

Open Discussion

Jason Gilligan has resigned from Chair of the Marketing Committee

Member Laser Issue

Electronic voting allowed via https://law.lis.virginia.gov/vacode/title13.1/chapter10/section13.1-865/ as long as it does not conflict with bylaws. 

Downstairs development plan https://docs.google.com/presentation/d/1D-D2ljjZ0fh_tdqQkGLHNjBDCBvyXbflCORyTphwtuA/edit?usp=sharing

Treasurer report on snack policy, budget policy, and June 2024 financial statement

Report of BN-20 income and expenses

Fiber Laser purchase

Request MSP start garbage service

Adjournment

Meeting adjourned by NAME at TIME