Time and Location:

August 29, 2018 7:00PM at 106 Royal Street NE, Leesburg, VA

Consent Agenda

Newly proposed agenda items appear in the consent agenda. Any member present at the meeting may pull an item out of the consent agenda for discussion, at which point it goes under "New Business". If nobody objects to the solutions presented by the consent agenda, everything in the consent agenda passes by consensus. Items that have more than one proposed solution should be moved to the "New Business" section.

Any member may edit this wiki page and place an item on the agenda. However, discussion of agenda items should be done via Slack. The cut-off time for addition to or revision of the consent agenda items is 48 hours prior to the meeting. Please note, agenda items (Consent, New, or Old) that request spending $250 or more must include a section on "Relevance to our tax exempt purpose".

CA1 New Member Committee Budget Reduction (John)

Problem: The new member committee has had several items donated and will not need $500 of its budget.

Solution: Committee budget should be reduced by $500 to $1000

Relevance to our tax exempt status: None

Motion: Reduce the New Member Committee Budget by $500

CA2 Color Copier Maintenance Budget (John)

Problem: The new copier needs to have a budget approved to fund the monthly maintenance costs and color copies. Maintance is $40.18 a month plus $.14 a color copy.

Solution: Approve $300 to cover maintenance and color copies until the end of the year.

Relevance to our tax exempt status: None

Motion: Create a copier maintenance line item in the budget for $300.

CA3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Motion:

Prior minutes

2018-07-25 Meeting of the Board of the Directors - Agenda/Minutes

Officer Reports:

Chairman

Secretary

Treasurer

2018-08-23 Jul Income Statement.pptx

Member Reports:

Committee Reports:

New Member Orientation Committee (Chairperson John Dubelko)

Membership Committee (Chairperson Jessie M)

Social Outreach Committee:  (Chairperson Jessie M)

Leesburg Facility Committee (Chairperson Brad Hess)

• Brad Hess - Status of Roof Remediation / Repairs?  - Roof has been repaired and sealed
• Brad Hess - Status of Work Day Clean-Up and Purge - Scheduled?  - I have not schedule it as I only have so many cycles and the CNC class was a priority.  If someone can take a lead on this that would be great, otherwise it will be Mid-Sept

Purcellville Facility Committee (Chairperson Tom Hill)

• Tom Hill / Brad Hess - Report on remaining liabilities from Kickstarter and Grand Opening Sponsorships (Third month of this request)  MakersmithsAllAwards.xlsx  See attached sent from Tom Hill.  Can Mark R Millsap reconcile the memberships against this list to update who has been awarded and started their memberships Mark R Millsap

Scheduling Committee (Chairperson John Dubelko)

• Request from Mark R Millsap to report on # of classes / events, # of participants in classes / events, ? on types of events (new member, tool training, craft or low tech project, electronics / robotics class or event, etc.) 
  • July:  38 events, $1,225 raised, 26 people registered on makersmiths.org.

Special Projects Committee (Chairperson Mike Werling)

• Bluemont Fair
• Manufacturing Day
• Arts in the Alley
• Habitat for Humanity 2x2 planter boxes.  - Sept 2nd 1-4 at Pville and 3rd 6-9 at Leesburg.
• Results from Ham Fest? (Michael James)

Signage Committee (Chairperson Mark Millsap)

• Status of Building Sign? (Brad Hess)  -  I have worked on a prototype, but have not gotten any further.  There are some issues with the design that make it difficult to match as is and when I discussed it with Mark R Millsap he did not like what I had done.  I will work on it as I get time, or all the items are cutout and in the CNC room for someone to assemble

Old Business:

OB1 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB2  Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

OB3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

New Business:

NB1 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB2 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

NB3 Description (Submitter)

Problem:

Solution:

Relevance to our tax exempt status:

Proposed Motion:

Adjournment

Minutes: 

Action Items:

Approved Spending Tracking: